1. Preamble
Champlain Regional College (hereinafter the “College”) is required to adopt and enforce a privacy statement when it collects personal information on its website. This document presents the Web Privacy Statement, established by the College, owner and manager of this website, to ensure the preservation of the confidentiality of user personal information. The College recognizes the importance of confidentiality and the sensitivity of user personal information and takes reasonable and appropriate measures to ensure its protection against accidental loss and unauthorized access, use, modification or disclosure.
By transmitting user registration information or by using any interactive function available on this site, you consent to all measures taken by the College with respect to the information thus transmitted, as detailed in this Web Privacy Statement.
This site was created and published by Champlain Regional College:
Champlain Regional College
Corporate Affairs / Affaires Corporatives
1301, boul. De Portland
Sherbrooke, QC
J1E 0B6
Web Hosting Canada
7250 Clark Street #301, Montreal, Quebec H2R 2Y3 Canada
1-514-504-2113
2. Protection of Personal Data
The College undertakes to respect the rules governing the protection of the privacy of persons using its website. By accessing and using the site, users acknowledge that they have read all the legal notices and general conditions of use. When consulting the site, you may be asked to voluntarily provide certain personal data, such as your name, e-mail address or postal address. This information is useful for accessing certain sections (or services) of the site.
You are free not to provide us with this information. However, the sections requiring this information will not be accessible to you. You have the right to access, rectify, modify and delete any personal data you have sent us. You have the right to withdraw your consent to the collection of data at any time.
You have the right to lodge a complaint with a supervisory authority, the Commission d’accès à l’information du Québec. The College will keep data for no longer than is necessary for the purposes for which it is processed. Data will be retained in accordance with Champlain Regional College’s conservation policy.
The College has implemented appropriate and reasonable physical, organizational, contractual and technological security measures to protect your personal information against loss or theft, and against access, disclosure, copying, use or modification not authorized by law or contrary to its Web Privacy Statement.
The College has taken steps to ensure that only those members of staff who absolutely must have access to your personal information in the course of their duties are authorized to access it. Persons working for or on behalf of the College must, in particular :
– Make reasonable efforts to minimize the risk of unintentional disclosure of personal information;
– Take special precautions to ensure that personal information is not monitored, overheard, accessed or lost;
– Take reasonable steps to protect personal information when they move from one place to another.
3. Collection of personal information
3.1. Personal information that may be collected
The College only collects personal information that is necessary for the performance of its duties or the implementation of a program under its management.
The technology used to collect personal information on the college’s website include online forms, cookies, document upload tools and conversations within the website’s chat feature. During the collection, it is possible that personal information may be communicated outside of Quebec or Canada.
The main purposes for which the College uses personal information are in the contacting of users who are, were or wish to become associated with the college either as a student, a partner, or a in a professional context. Information provided to the college will be used to communicate with current, past and prospective members of the college community.
Data tracked using analytics may also be used to optimize and improve performance of the site, as well as monitor user behaviour.
3.2. Collection methods
The personal information kept by the College is collected only after you have been informed of the purpose of the collection and have voluntarily submitted it, either by filling out a form or by indicating that you wish to be contacted.
4. Use of personal information
The College uses personal information about its students, staff and other third parties to carry out its mission and functions. It will not use personal information for purposes other than those identified at the time of collection, except with your express consent or as required by the Access Act.
The information collected by the College can include (upon submission) :
First and last name, address, e-mail address, telephone number, postal address, communication preference, area of interest, schedule availability, language preference, professional affiliation, educational affiliation, submitted electronic documents or files, and other data that users agree to submit online.
5. Disclosure of personal information
5.1. Communication without the consent of the person concerned
The College may disclose certain personal information it holds to comply with a court order, law or legal process, including to respond to any governmental or regulatory request, in accordance with applicable laws, or if it believes that disclosure is necessary or appropriate to protect the rights, property or safety of the College or others.
The College may communicate certain personal information it holds to a member of the College’s staff who is entitled to receive it and when this information is necessary for the performance of his or her duties.
The College may transfer the personal information it collects to service providers and other third parties that support the College but who may reside and /or store data outside of Canada. These third parties are contractually obligated to keep personal information confidential, to use it only for the purposes for which it was disclosed by the College and to process personal information in accordance with the standards set out in the Web Privacy Statement and in compliance with the law.
The College may disclose certain personal information for the purposes of studies, research or the production of statistics, subject to the conditions set out in the Act respecting access to information, including a privacy impact assessment and transmission of the agreement to the Commission d’accès à l’information thirty (30) days before it comes into force.
5.2. Communication with the consent of the person concerned
The College may communicate to a third party certain personal information that it holds if it has obtained the valid consent of the person concerned.
6. Cookies
The College uses cookies on its website to facilitate navigation, personalize its use, for statistical purposes, to measure the portal’s audience and understand how its users use it, etc. Using cookies, the College or a third party collects information about your navigation. It uses this information for statistical purposes in order to improve your experience. Cookies may be stored outside of Canada, including but not limited to the U.S. or France.
This information includes :
– Your computer’s anonymized IP address (your IP address is modified, preventing anyone else from linking you to it);
-Your device’s operating system;
– The pages consulted (the date, time, duration and frequency of your visits)
You can configure your browser to block cookies by setting your Internet browser parameters, but this could affect your experience and limit access to certain functions. You can delete cookies at any time by deleting your browsing history.
By using the College’s website, you agree to the College depositing cookies on your device.
– The information collected by cookies is stored in: United States, Canada, and France.
7. Request for access to, or rectification of, personal information
You may submit a request for access to your personal information held by the College. You may also request that this information be corrected. These requests can be made by contacting the person responsible for protection personal information to the following address:
Champlain Regional College
Corporate Affairs / Affaires Corporatives
1301, boul. De Portland
Sherbrooke, QC
J1E 0B6
8. External sites
The College website contains links to external sites. The College is not responsible for the content of these sites or their privacy practices, and invites you to read their privacy policies.
9. Disseminating and updating the Web Privacy Statement
The person responsible for the protection of personal information shall ensure the updating of the document on the College’s website. The document is reviewed annually.
10. Responsibility for applying and reviewing the Web Privacy Statement
The person responsible for the protection of personal information is responsible for the application and revision of this document. If you have a question about the document or a complaint, you can contact this person at the following address:
Champlain Regional College
Corporate Affairs / Affaires Corporatives
1301, boul. De Portland
Sherbrooke, QC
J1E 0B6
11. Entry into force
This document comes into force on Dec. 1, 2023.
